Superintendent PA

Job Purpose:

• Respond to telephone and email enquiries from parents and the public, including addressing complaints and facilitating communication with the Principal when required.
• Use Microsoft Office applications, particularly Word and Excel, to support the school’s administrative operations.
• Support the development and maintenance of the annual school calendar and manage updates on the KHDA portal, including other requests directed by the Principal.
• Maintain a clear understanding of data protection and confidentiality at all times.
• Welcome parents and visitors, providing assistance prior to meetings with the Principal, including offering Arabic translation support when required.
• Work to tight deadlines in a calm, professional, and confident manner under pressure.
• Assist with the organization of school events, including obtaining Principal approval and completing MRFs for event-related purchases.
• Undertake any additional tasks necessary to ensure the smooth and efficient running of the school.
• Support the implementation of emergency procedures, including fire drills and safety drills.
• Provide administrative support directly to the Principal.
• Cover Reception duties during the receptionist’s break as required.
• Take accurate meeting minutes for various meetings (e.g., Governance, SAB, and other official meetings).
• Support school operations by assisting with supervision or coverage duties when teachers are absent or when staff require additional support.

• Provide coverage for the PA to Primary and Secondary during periods of absence or unavailability.

• Accompany students on school trips in the absence of a teacher or when additional staff supervision is required.

• Provide administrative support to the Vice Principal when required.

Assist the Admissions & Marketing Manager in Marketing tasks when required

During Compliance visits main point of contract for the visitor. Assist with ensuring documentation is provided as required.