Procurement Officer

Job Purpose:

The Procurement Officer is responsible for the daily procurement for the whole school. They will track and manage the end-to-end process from order to delivery.

Key Accountabilities:

• Responsible for ordering any items required on a daily, weekly, monthly or annual basis. Including all stationery.
• Be familiar with Taaleem approved vendors for any orders placed.
• Responsible for ensuring all orders are placed in a timely manner for required delivery timelines.
• Keep an up to date record and inventory of all items, with set re order levels for each item.
• Compare and evaluate quotations from suppliers.
• Negotiate with suppliers regarding payment terms and costs.
• Manage all orders against relevant budget codes.
• Ensure all orders placed are approved by responsible person prior to order being placed.
• Track orders placed through to completion.
• Ensure tracking is in place for orders handed out to staff.
• Track and monitor any delayed/cancelled items from orders placed and offer a substitute item to the staff if available.
• Review quality of products at all times when delivery is made for any discrepancies.
• Maintain good relationships with all suppliers.
• Delivery notes and invoices to be submitted to accounts for timely payments.
• Storekeeper to update all the records – items including Furniture.
• Keep Delivery Receipts for internal process- (when teachers receive the requested items).
• Responsible for the iPad trolly.

Education: Degree in Business Management or similar accounting qualification.

Experience: Minimum 2 years’ experience in similar role, ideally in a school setting

Competencies:
• Excellent collaborative skills and able to quickly establish effective relationships with internal and external stakeholders.
• Demonstrates a proactive approach.

• Fluency in Arabic and French is desirable.

Attributes:
• Highly numerate.
• Flexible and able to manage tight deadlines.
• Positive and hands on attitude.

Taaleem is committed to safeguarding and promoting the welfare of children. At Taaleem, we hold ourselves to a high standard of effective practices in relation to child protection and we are committed to safeguarding and promoting the welfare of children. We expect all staff to share this commitment. Successful applicants will be subject to various background checks including, receipt of high-quality references, proof of relevant qualifications, identification and police checks, including overseas checks.