Payroll Officer (6-Month Fixed-Term Contract)

We are looking for a detail-oriented and proactive Payroll Officer to join our team on a 6-month fixed-term contract.

Safeguarding Statement

Taaleem is committed to safeguarding and promoting the welfare of children. At Taaleem, we hold ourselves to a high standard of effective practices in relation to child protection and we are committed to safeguarding and promoting the welfare of children. We expect all staff to share this commitment. Successful applicants will be subject to various background checks including, receipt of high-quality references, proof of relevant qualifications, identification and police checks, including overseas checks.

Key Relationships (Internal and External)

CO employees, CO HR Team, Principals, Heads of School, HR Representatives, School Bursars, SEB, HRMS Developers – school HOBO

Key Accountabilities:

• Executing all policies and procedures pertaining to payroll administration and processing.
• Processing monthly and hourly payroll to ensure timely and accurate payment for all the employees.
• Verifying time reports, update, compute and maintain up-to-date leave accrual.
• Interfacing with staff in Administration teams to verify employee funding, appointment actions, appointment durations, plus resolve salary and pay discrepancies.
• Calculation of hours worked by examination of time cards, time sheets, or electronic media. Prepares deductions for authorized and mandatory deductions, data on hires, terminations, and wage adjustments.
• Knowledge about WPS, and all aspects of payroll processes and maintaining up-to-date payroll records in ERP software.
• Supervising accurate data records, processing monthly payrolls, reconciliation of payroll figures with the finance department, ensuring audit compliance, preparing & reporting on monthly MIS, providing staff guidance & procedures related to payroll and ensuring HR services provided are as per agreed service levels.
• Prepare and process final settlement of separated staff.
• Maintain employment records and individually handle HR related queries.
• Maintain employees leave records, Leave calculation/Leave rules.
• Track all employees who have been removed from the business.
• Prepare end of EOS Settlement calculations and ensure timely submission of all relevant documents to required departments within the business to release payments.

General

• Support HRBPs and provide guidance when needed
• Additional projects as agreed by the Head of HR and/or HR Director

Education:

Good level of Education, Bachelor’s degree holder with excellent written and spoken English.

Experience:

5+ years in a fast-paced HR role. Previous experience of HRMS, WPS or similar system preferred.

Competencies:

• Communication skills
• Team-working
• Solutions focused
• Able to work on own initiative
• Attention to detail
• Strong “number cruncher”
• Strong MS Office skills with focus on Excel

Attributes:

• Experience in a fast-paced environment
• Resilient, with a high standard of accuracy and attention to detail
• Confident and excellent communication skills
• Strong on processes, systems and compliance