Facilities Manager

Staff Management

• Lead the facilities, cleaning, and security teams, setting clear objectives and ensuring performance management and training.
• Collaborate with the Principal, Operations Manager, HOBO, and CO departments to ensure alignment with group policy.
• Maintain strong communication with the school community and parent committee on facilities-related matters.

Purchasing and Contract Management

• Ensure deliveries are asset tagged in line with Taaleem policy and procedure.
• Lead on the procurement process for facilities management budgets including raising of PO’s and IR’s, in line with the Taaleem procurement policies.

Health and Safety

•           Ensure compliance with Taaleem’s H&S policies, authority regulations, and audit requirements.
• Lead the implementation of evacuation plans during emergencies and complete post-drill reports for staff distribution.
• Maintain the school’s OSH incident register and oversee corrective and preventive actions.
• Ensure PPE provision for all personnel, including individuals with impaired mobility.
• Verify that contractors submit all safety, compliance, and administrative documentation before commencing work.
• Oversee the daily implementation of the Traffic Control Management Plan and coordinate site safety during events.

 Events and Excursions

•         Conduct pre-departure safety checks for buses used in school trips.
• Support event setup and execution, ensuring facilities-related requirements are met.
• Ensure all documents (such as risk assessments, compliance documents etc.) are collected & documented prior to providing access to vendors during large scale events.

 Facilities Management

• Oversee day-to-day campus operations, maintenance, cleaning, and security, ensuring high presentation standards and safety.
• Manage the facilities helpdesk/ticketing system and ensure timely resolution of requests.
• Supervise contractors and internal teams for planned and reactive maintenance, ensuring quality and value for money.
• Monitor  the R&M budget and report risks or variances to the Operations Manager.
• Maintain site documentation (drawings, permits, service reports) and ensure readiness for audits.

Compliance

•           Ensure all contractors and service providers are pre-qualified, compliant, and approved before work begins.
• Maintain KHDA/ADEK and authority approvals where applicable.
• Oversee compliance documentation for ECA, ASA, and outsourced staff operating on site.
• Support audits (KPMG, ADEK, Civil Defence, KHDA and DM) by maintaining required registers and evidence files.

ESG and energy conservation

• Implement school-level ESG and sustainability initiatives in line with group strategy.
• Monitor energy and water consumption; propose efficiency measures to meet reduction targets.
• Manage waste segregation and recycling initiatives; ensure responsible disposal of obsolete equipment.

Campus Development

• Support the delivery of approved Campus Improvement Plans, ensuring authority approvals and safe execution.
• Coordinate with HOBO, Ops manager and Group facilities manager on long-term asset planning and refurbishment requirements.
• Manage school-based projects during term breaks and ensure all works meet operational and compliance standards.

Shared Services

• Oversee school facilities used by providers for after-school programs.
• Manage compliance documentation for all external providers (bus nannies, canteen staff, ECA/ASA providers, etc.).
• Coordinate allocation of school space for external providers in line with safety and operational requirements.