Assistant Facilities Manager

Safeguarding Statement

Taaleem is committed to safeguarding and promoting the welfare of children. At Taaleem, we hold ourselves to a high standard of effective practices in relation to child protection, and we are committed to safeguarding and promoting the welfare of children. We expect all staff to share this commitment. All staff are expected to share this commitment. Successful applicants will be subject to appropriate background checks, including references, qualification verification, identification checks, and police clearances where applicable.

Job Purpose
The Assistant Facilities Manager supports the Facilities Manager in ensuring that the school campus, buildings, and facilities are maintained to a safe, compliant, clean, and operationally effective standard.
The role provides day-to-day supervision of facilities operations, maintenance, cleaning, security, health & safety compliance, and contractor activities across the school site. The postholder will support the smooth running of the campus and help maintain a safe and positive learning environment for students, staff, and visitors.

Facilities Operations

• Support the daily operation of the school campus, ensuring high standards of presentation, cleanliness, maintenance, and safety.
• Conduct regular site inspections and report maintenance issues, risks, and defects to the Facilities Manager.
• Coordinate reactive maintenance tasks and monitor completion of works.
• Assist in managing the facilities helpdesk/ticketing system and ensure timely closure of requests.
• Support Facilities Manager & Procurement Officer with requisition requests and invoicing if/when required
• Support school opening and closing procedures as required.

Contractor and Service Provider Management

• Supervise contractors on site and ensure works are completed safely and in accordance with school procedures.
• Verify contractor documentation including permits, risk assessments, and compliance records before work commences.
• Monitor contractor performance and escalate concerns to the Facilities Manager.

Health & Safety

• Support compliance with school H&S policies and UAE authority requirements.
• Assist with emergency drills, evacuation procedures, and incident reporting.
• Conduct routine H&S inspections and ensure corrective actions are recorded and implemented.
• Ensure PPE is available and used appropriately by staff and contractors.
• Support traffic management and site safety arrangements during events and peak periods.

Cleaning and Security

• Support supervision of cleaning and security teams to ensure standards are maintained.
• Conduct quality inspections of cleaning and security performance.
• Escalate staffing or operational concerns to the Facilities Manager.

Events and School Operations

• Support operational setup for school events, examinations, parent events, and external provider activities.
• Ensure facilities are prepared and operational requirements are met prior to events.

Compliance and Documentation

• Maintain facilities records, service reports, permits, and compliance documentation.
• Support audit preparation and ensure records are organised and accessible.
• Assist with monitoring authority compliance requirements.

Sustainability and ESG

• Support implementation of sustainability and energy-saving initiatives across the school.
• Promote good environmental practices and support waste management and recycling initiatives.

Education
• Diploma or qualification in Facilities Management, Engineering, or related discipline preferred.

Experience
• Minimum 2–3 years’ experience in facilities, maintenance, operations, or similar role.
• Experience working within schools or educational environments preferred.
• Basic understanding of UAE H&S and compliance requirements.

Competencies
• Strong organisational and coordination skills.
• Ability to supervise operational staff and contractors.
• Good problem-solving and communication skills.
• Ability to manage competing priorities in a fast-paced environment.

Attributes
• Proactive and hands-on approach.
• Strong attention to detail.
• Calm under pressure and responsive to operational issues.
• Team-oriented with a customer-service mindset.
• Committed to safety, compliance, and operational excellence.