ASA Coordinator

Safeguarding Statement

Taaleem is committed to safeguarding and promoting the welfare of children. We hold ourselves to a high 
standard of effective practices in relation to child protection and we are committed to safeguarding and promoting the welfare of children. We expect all staff to share this commitment.  

All successful applicants must be willing to undergo enhanced child protection screening appropriate to the post, including various background checks including, receipt of high-quality references, proof of relevant  qualifications, identification and police checks, including overseas checks.

No member of staff will be able to start until these checks are complete and this process takes, on average, a month.  

Job Purpose

To organise and manage the After School Activity Programmes in the Primary and Secondary schools. As a member of the Academic Administration Team, you will be responsible for the internal and external coordination and communication of the ASA programme, working with staff, parents and external agencies to support the smooth running of both.  

Key Relationships: Senior Leadership Team, Teaching Staff, Operations Team, Administration Team, Parents, Students and External ASA providers.  

Key Accountabilities 

• Sole responsibility for the coordination of the whole school ASA programme  
• Liaise with the Senior Leadership Team and the teaching staff to populate the ASA programme on a termly basis 
• Liaise with the Director of Sport to confirm squads on a termly basis 
• Liaise with external providers to populate the ASA programme on a termly basis, in conjunction with the Operations Manager 
• Liaise with the Marketing Department to ensure all ASA promotional material are kept up to date 
• Apply to the KHDA for ASA approvals on a termly basis 
• Use the school approved ASA sign-up system to input, manage and administer ASAs 
• Create and populate the ASA handbook for parents 
• Communicate all ASA information to parents and staff 
• Organise the student collection procedures and communicate to staff and parents 
• Be present at the start and end of the ASAs to ensure all children are registered and collected safely 
• Coordinate the end of day arrangements for all ASAs 
• Assist with arranging cover for absent teachers during ASAs 
• Create and distribute all signage needed for ASAs 
• Work with the Operations Manager to seek new ASA opportunities to keep ASA offering fresh 

Person Specification

Education: 
• Good level of Education, ideally a Bachelors degree holder with excellent written and spoken English 

Experience: 
• A minimum of 2 years working in a similar field with experience dealing with external providers preferably on a large scale  

Competencies:  
• Excellent organisation and communication skills 
• Ability to work on own initiative and problem solve in a fast-paced environment 
• Resilient with a high standard of accuracy and attention to detail  
• Previous experience in an educational environment  

Attributes: 
• Warm, approachable, and relationship focused 
• Professional, polished, and service-oriented 
• Proactive, adaptable, and solutions-driven 
• Passionate about building strong school-family partnerships 
• Committed to supporting a positive and inclusive school culture 

School Values and Behaviours

All staff are expected to conduct themselves in line with the School’s values which are: Courage, Honour, Humility and Fellowship.

While the School’s values set out what matters most to us, the behaviours below are intended as a shared set of expectations to refer to, and standards to aspire to, in our dealings with 
others. They are the practical application of our values. 

COURAGE 
• We remain optimistic and purposeful in a disrupted world. 
• We take responsibility for our decisions, even the hard ones. 
• We always challenge poor behaviour in ourselves and others. 
• We are open to new ideas and seek fresh challenges.

HONOUR 
• We keep our promises. 
• We act with integrity – doing the right thing, even when it is difficult or when no one is watching. 
• We respect and value our traditions whilst setting them in the context of today.

HUMILITY 
• We work hard to serve others within the School and across our wider communities where possible putting their interests before our own. 
• We give and seek honest and appropriate feedback, reflect on our failures and learn from them. 
• We support each other through challenges and whatever the outcome, we celebrate those that took part. 

FELLOWSHIP 
• We respect each other and value our differences, knowing that we are more effective and more resilient working together. 
• We are kind and inclusive; we value the contribution that each of us makes. 
• We role model the behaviours that we would like to see in others; we ask only of others what we would be prepared to do ourselves. 

Equality, diversity and inclusion are values that are important to us at Taaleem. We believe in diversity of thought and actively welcome everyone regardless of their background to bring their valuable and relevant skills to our community. 

Note: It is an offence to apply for the role if you are barred from engaging in regulated activity relevant to children. 

This advertisement is posted on behalf of Harrow International School Dubai which is part of the group owned by Taaleem Holdings PJSC and independently operated under a licence to use the Harrow School brand. For further details of the relationship, please see the relationship statement on the harrowdubai.ae website. Accordingly, applicants should be aware that the employer will be part of Taaleem Holdings PJSC’s group and under its control and not Harrow School.