Finance Assistant

Taaleem is committed to safeguarding and promoting the welfare of children. At Taaleem, we hold ourselves to a high standard of effective practices in relation to child protection, and we are committed to safeguarding and promoting the welfare of children. We expect all staff to share this commitment. Successful applicants will be subject to various background checks including receipt of references, proof of relevant qualifications, identification, and police checks, including overseas checks.

Job Purpose
To provide support to the school in ensuring that financial transactions and records are accurate and up to date.

Key Relationships (Internal and External)
Principal, Operations Manager, Admissions Manager, HR, Finance and Taaleem CO

Key Accountabilities:

• Issue Tuition Fee Invoices in NetSuite in accordance with approved fee structures.
• Issue Registration, Re-Registration and Application Fee invoices aligned with Admissions
• Issue Other Collection invoices and receipts (Exam Fees, Library books, Sponsorships, Transfer Certificates, etc.) as required.
• Issue and record all third-party invoices for Extra Curricular Activities, Transport, Uniforms, Cafeteria, and Trip Commissions.
• Follow up on outstanding payments for all third-party invoices and maintain updated records.
• Conduct proactive fee follow-up via reminders and calls; manage parent communication and relationships; provide summary reports with remarks to the Principal, School Finance and CO Finance.
• Issue and process fee deductions from staff salary in coordination with HR.
• Issue Student Suspension Letters and monitor suspension status in line with policy and direction from the Cluster Finance Manager.
• File and scan all financial documents including POS receipts, cash documents, and maintain the Daily Cash Report (DCR).
• Raise Budget Transfer Requests in NetSuite as directed by the Cluster Finance Manager or Principal.
• Review ageing Open Purchase Orders and coordinate with respective departments to close ageing Open Purchase Orders (partial or full closure) in a timely manner.
• Record Vendor Bills and Bill Credits (supplier invoices) in NetSuite accurately and within agreed timelines.
• Reconcile Supplier Statements of Account against NetSuite records and resolve discrepancies.
• Record Supply Staff invoices or Expense Claims in NetSuite based on information and documentation provided by HR.
• Prepare and complete Bank Reconciliations on a monthly basis and perform Monthly Sign-Off of Petty Cash, Credit Cards and Bank Reconciliations in accordance with the month-end close schedule.
• Record all Credit Card and Petty Cash expenditure invoices in NetSuite
• Provide full support for Internal and External Audit requirements, including preparation and timely submission of all required documentation and schedules.

Education: Good general accounting and finance education appropriate to the post.

Experience: A minimum of 2 years working in a similar field.

Competencies:

• Excellent command of the English language, both written and verbal.
• Well verse with Accounts Receivable, Payable Management, Month-End Reconciliation & Closing
• Highly organized and ability to work on own initiative and prioritize tasks.
• Experienced in Microsoft packages.
• Good-natured, well-groomed, and courteous.
• A multi-tasker able to support the Management Team with administration.
• Ability to build personal relationships.
• Understand data protection and confidentiality.
• Ability to work to deadlines in a calm and confident manner when under pressure.

Attributes:

• Enthusiastic
• Well Presented
• Flexible
• Highly Organized
• Confident